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Leaving of Absence Policy

Leave of Absence Policy

1. Aims

The aim of this policy is to set out the way in which Kirkby CE Primary School monitors and promotes the attendance and punctuality of its pupils.  Kirkby CE is committed to maximising the potential of every child and good attendance and punctuality are essential to this aim.  We feel this will be achieved, with the support of parents/carers by ensuring that leave of absence will not be taken in school time, other than in exceptional circumstances.  Absence during term time for any reason interrupts the continuity of teaching and learning and disrupts the educational progress of pupils.


2. Legal Context

From 1 September 2013 The Education (Pupil Registration) (England) (Amendment) Regulations 2013 amends the 2006 Regulations and makes clear that Head Teachers may not grant leave of absence during term time unless there are exceptional circumstances


3. Leave of Absence

In exceptional circumstances Kirkby CE will consider a request for leave of absence for one period of absence during the academic year.


4. Exceptional Circumstances

The Head Teacher or person designated by the Head Teacher will determine what are considered to be exceptional circumstances


The following are examples of exceptional circumstances:



5. Additional Information

Kirkby CE will ensure that all parents/carers receive a copy of this Leave of Absence Policy which forms part of the school attendance policy.



If the leave of absence is not agreed by the school, but the pupil is absent on the requested dates, the absence will be recorded as ‘O’ this will mean that the absence has been recorded on the school attendance register as unauthorised.


Where a pupil is absent from school without permission of the school, the parent/carer of the pupil may be issued with a £60.00 Penalty Notice per parent per child.  If the notice remains unpaid after 21 days the penalty increases to £120.00.  If the notice remains unpaid after 28 days the Local Authority may commence proceedings under section 444(1) of the 1996 Education Act in the Magistrates Court.



Key Info.