Kirkby Church of England Primary School collects, processes and stores a wide range of information, including some personal details, in order to run our school efficiently.
We are responsible for managing the information we hold and we recognise that this information is important to you. We take our responsibilities seriously and use personal information fairly, correctly and safely in line with the legal requirements set out by the Data Protection Act 1998.
If you would like to know more or have any concerns about how your information is being processed, please contact the school’s business manager.
The Information Commissioner provides general information about the Data Protection Act, including what is classed as personal information.
Who to contact:
Telephone: 0151 477 8510
Why do we need to collect information about you?
We will use your personal information for a limited number of purposes and at all times within the rules set out in the Data Protection Act.
We will process personal information for the following purposes:
What will we do with your information?
In deciding what personal information to collect, use and hold, we are committed to making sure that we will:
We may disclose personal information to a third party, but only where it is required by law or allowed under the Data Protection Act. An example of this would be with educational records where we are required to share them with the Department for Education or the Local Authority.
We will strive to make sure that the third party has sufficiently robust systems and procedures in place to protect your personal information.
When and how we dispose of your information
We only hold information as long as it is needed or required by law and then dispose of it securely.
We will only send you information about our news/events if you are happy for us to do so. You can opt out of this at any time by clicking on the ‘unsubscribe’ button on the bottom of an email, texting ‘stop’ to any text messages you receive or contacting us on the contact details above.
The information provided will never be passed to any third parties for commercial purposes.
Use of CCTV
We have installed CCTV systems in our school for the purposes of safety and the prevention and detection of crime. In these locations signs are prominently displayed notifying you that CCTV is in operation.
We will only disclose CCTV images to third parties for the purposes as stated above of public safety and the prevention and detection of crime. CCTV images will not be released to the media for entertainment purposes or placed on the internet.
You have the right to see CCTV images of yourself and be provided with a copy; please see the ‘access to your information’ section below on how to make a request.
Access to your information
You have the right to request a copy of the information that we hold about you. If you would like to do so, please download an application form and email it or post it to us at the addresses shown on the form.
We will need to confirm your identity before any information can be provided and we may make a small charge for this service.
What you will receive:
Can I access my child’s information?
For children under 12, parents or carers will generally act on their behalf. If a child below this age shows they understand what is involved they can request their own information or give permission for you to see it on their behalf. In every case, it is the responsibility of the school to assess whether the child is capable of making the decision.
Can anyone else look at my information for me?
Yes. You will need to give us consent in writing of who you want to look at your records and have them fill out the ‘application to access personal information’ as identified above and we will need proof of identity from yourself and that person.
If a relative or someone else wishes to look at the records of a person who is not able to give their consent, this will only be allowed where it can be shown that it is in the best interest of the person concerned.
If you are not satisfied with how your request has been dealt with, or if the information held about you is incorrect, you should email or write to the business manager outlining your concerns.
If, after you have done this, you are still not satisfied, you should contact the Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. Telephone: 01625 545 745.
We want to make sure that your personal information is accurate and up-
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Kirkby Church of England Primary School is not responsible for the content of external internet sites.
How to contact us